Phocon 2025

Conference Registration
Workshop Registration
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Abstract Submission Closed

KEY DATES:

July 1, 2025

Abstract Submission Open

September 14th, 2025 (Midnight)

Abstract Submission Deadline

October 6, 2025

Abstract Notification

Rules For Submission

Please read the submission rules before submitting an abstract.

  • Abstracts must be submitted online via the website only.
  • ABSTRACTS SUBMITTED BY EMAIL WILL NOT BE ACCEPTED.
  • Presentation Type: Abstracts may be submitted for Oral or Poster.
  • All Oral/Poster presenters must be IN PERSON.
  • Abstracts must be received by the announced deadline.
  • Abstracts received after the deadline will not be considered.
  • Previous Publications of an Abstract – the work must not have been previously accepted by, or published in, a peer-reviewed journal at the time of abstract submission.
  • Previous Presentation of an Abstract – the work must not have been previously presented at a meeting of any other scientific organization with more than 500 attendees before the PHOCON.

Limitations​

  • Clinical Trials in Progress Abstracts cannot be submitted.
  • Shell Abstracts (abstracts that provide no data) cannot be submitted. A shell abstract intends to have data, but the data are either not been collected or analysed yet.
  • Qualitative data are appropriate to submit.
  • Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees by the date indicated in the notification email will be scheduled for presentation and included for publication.
  • The same person may submit up to 3 abstracts regardless of presenting author.
  • The same person may serve as presenting author on up to 3 abstracts.
  • Submission of an abstract acknowledges your acceptance of the abstract to be published in the official conference publications.
  • The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission before submitting the abstract.
  • Abstracts must be submitted in English.
  • All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication.
  • Instructions for preparing presentations will be available on the conference website and emailed to the authors.
  • All accepted abstracts whose presenting author has registered by the deadline indicated in the notification email will be published in the Pediatric Hematology and Oncology Journal (PHOJ) online supplement.
Submit Abstract

Guidelines for Submission

Before you begin, please prepare the following information

  • Presenting author's contact details:
  • Full first and family name(s)
  • Email address
  • Affiliation details: department, institution/hospital, city, state (if relevant), country
  • Phone number
  • Author and Co-authors' details
  • Preferred Presentation type: Oral /Poster Presentation.
  • Abstract title – must be in UPPER CASE and limited to 25 words. Please submit symbols as words.
  • Abstract text – limited to 300 words including acknowledgements.
  • Abstract category– select the abstract category from the list provided: Hematology/ Oncology /InPHOG/ Nursing /HSCT
  • One table or figure is allowed and have to be attached as a separate file while submitting.
  • Abstracts should clearly state:
  • Background and Aims
  • Methods
  • Results
  • Conclusions
  • Use only standard abbreviations. Abbreviations must be consistent with instructions to authors of the Pediatric Hematology and Oncology Journal (PHOJ) and be defined on 1st usage, then use of the abbreviation alone is OK, i.e., Wilms Tumor (WT), then referred to as “WT” in subsequent mentions. Please use as few abbreviations as possible and only commonly used abbreviations.
  • Disease names should be written without apostrophes, for example: Wilms tumour, Burkitt lymphoma, Hodgkin disease, etc. Please do not refer to patients by their diseases, e.g. 'Wilms tumour patients' or ALL patients'. Instead, identify them as 'patients with Wilms tumour; and 'patients with ALL'.
  • Submissions may not contain patient names, hospital ID numbers or other identifying information.
  • Use generic names of drugs. The presentation must be balanced and contain no commercial promotional content.
  • Numbers over 999 must include a comma, e.g., 2,000.
  • Decimal points must be displayed as periods (4.89), not commas (4,89).
  • Numbers beginning with a decimal point should be preceded by a zero.
  • Periods should be used in numbers for decimal points, not commas, i.e. P=0.015
  • All measurements must be in metric units.
  • Do not begin sentences with a number – type the number in full, for example, it should be 'Three patients….' Instead of '3 patients….'.
  • Do not use expressions such as 'On the other hand……'; 'This is the first study….'; 'To our knowledge…..'; 'This is the largest….'.
  • Abstracts stating “data will be discussed in the presentation” will NOT be accepted.
  • Click on the SUBMIT button at the end of the process to save your abstract. You may log in to the system later to make changes to your abstract, up to the submission deadline. After the deadline, changes will not be possible.
  • You will receive an abstract reference number via email after you have submitted your abstract. Please refer to this abstract number in all correspondence regarding the abstract.
  • Please contact us at abstracts@phocon2025.com if you have not received confirmation that your abstract has been submitted.
  • Please do not submit multiple copies of the same abstract.

Selection Process

  • All abstracts will be evaluated anonymously and scored by the appropriate Scientific Committee
  • The Scientific Committee will determine whether the abstract will be accepted for oral or poster presentation, with consideration given to the author's preference.